AttendanceGM Privacy Policy

Last updated: December 25th, 2025

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1. Introduction 2. Information We Collect 3. How We Use Information 4. How We Share Information 5. Data Retention 6. Data Security 7. User Rights 8. Third-Party Services 9. Children's Privacy 10. International Users 11. Policy Changes 12. Data Encryption 13. Backup Procedures 14. Contact Us

1. Introduction

AttendanceGM is committed to safeguarding the privacy and security of the information entrusted to us. This Privacy Policy explains how we collect, use, store, protect, and manage personal data when you use our web and mobile applications, including our official website www.attendancegm.com .

By accessing or using AttendanceGM, you acknowledge and agree to the practices described in this Privacy Policy.

2. Information We Collect

2.1 Personal Information

We may collect personal details when you register or use our platform, including:

  • Full name
  • Email address
  • Phone number
  • Username and password
  • Organization or company information (if applicable)

2.2 Attendance Data

To provide accurate attendance tracking, we collect:

  • Employee check-in and check-out times
  • Location data for QR-code-based verification (when enabled by the organization)

3. How We Use Your Information

We use the collected information to:

  • Verify user identity and prevent fraudulent attendance submissions
  • Fulfill legal, regulatory, and compliance obligations

4. How We Share Information

Your information may be shared only in the following cases:

  • Service Providers: Trusted infrastructure providers that support core system operations.
  • Legal Obligations: When required by law or lawful authorities.
  • Business Transactions: In the event of a merger, acquisition, or restructuring.

AttendanceGM does not sell or rent personal data.

5. Data Retention

  • Personal and attendance data is retained only as long as necessary to provide services or meet legal requirements.
  • Organizations (admins, HR, or managers) control all user data. Users' data remains under the organization's management.
  • When an organization stops using AttendanceGM, they are responsible for downloading any required attendance records.
  • Organizations must contact the AttendanceGM team for account deletion.
  • Account deletion takes up to 7 days to be fully processed.
  • All backups associated with the organization will be cleared after the retention period.

6. Data Security

We implement robust administrative, technical, and physical measures to safeguard your information from unauthorized access, alteration, disclosure, or destruction. Our upgraded security infrastructure includes:

  • Stronger encryption protocols
  • Enhanced access control systems
  • Secure cloud environments hosted on trusted platforms

While we strive to provide top-tier protection, no system can guarantee complete security.

7. User Rights and Organization Control

All user data within AttendanceGM is owned and managed by the organization (admin, HR, or manager) operating the account:

  • Organization administrators, HR personnel, or managers can access, download, or delete any user data at any time without requesting assistance from AttendanceGM.
  • Individual users do not have direct control over their data; it remains under the organization's management.
  • AttendanceGM does not intervene in routine data deletion or export; these actions are fully controlled by the organization.
  • Backup copies of deleted data are cleared in accordance with the retention and deletion policies.

Users may contact AttendanceGM for general privacy inquiries at info@attendancegm.com, but deletion or export of their data must be handled by the organization.

8. Third-Party Links and Services

AttendanceGM uses third-party services, such as:

  • ModemPay (payment processing)
  • DigitalOcean (database hosting)

These third parties operate independently. We recommend reviewing their respective privacy policies, as AttendanceGM is not responsible for their data practices.

9. Children's Privacy

AttendanceGM is not intended for children under 13 years of age. We do not knowingly collect personal information from children. If such data is discovered, we will promptly delete it.

10. International Users

AttendanceGM may be accessed from various countries. By using our services, you consent to the transfer, storage, and processing of your information outside your country of residence, including regions with different data protection laws.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updated versions will be posted on this page with the revised date. Continued use of AttendanceGM after changes constitutes acceptance of the updated policy.

12. Data Encryption Details

We use encryption technologies to protect sensitive information:

  • Python Cryptography Library for secure data handling
  • Third-party encryption solutions for enhanced protection
  • Encryption of all user and attendance records both at rest and in transit

13. Backup Procedures

To ensure data integrity and disaster recovery:

  • Attendance records and organization data are backed up daily and weekly using DigitalOcean's backup systems
  • All backup files are fully encrypted
  • Retention and deletion policies also apply to backups

14. Contact Us

For privacy questions, account inquiries, or general support, contact us:

AttendanceGM is committed to protecting your data while delivering a reliable, secure, and seamless attendance management experience.